NOTICE INVITING TENDER

 

1	TENDER NO.	LIOC/ ENG/ PT-01/ 2022-23
2	NAME OF WORK	RATE CONTRACT FOR DEVELOPMENT OF 30 NOS ROOF TOP CAPTIVE (PHOTOVOLTAIC) SOLAR POWER PLANTS AT LIOC PETROL STATIONS ACROSS THE ISLAND.
3	MODE OF TENDER	PUBLIC TENDER IN TWO BID SYSTEM (PART I – TECHNO-COMMERCIAL BID AND PART II – PRICE BID)
4-a	BID BOND IN LKR	LKR 100,000/- in Demand Draft only
4-b	MODE OF SUBMISSION OF BID BOND	By demand draft in favour of lanka ioc plc payable at Colombo, submitted along with the Technical Bid .
5	PRE BID MEETING	PRE-BID MEETING TO BE HELD AT LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01, SRI LANKA On 07/ 07/ 2022 @ 1100 HRS.
6	TENDER SUBMISSION ADDRESS	SR. VICE PRESIDENT (RS & HR), LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01, SRI LANKA
7	DUE DATE AND TIME  :
	a)   SUBMISSION OF TENDERS	28/ 07/ 2022 @ 1500 HRS
	b)    OPENING OF TENDERS (Technical  Bid Only)	28/ 07/ 2022 @ 1530 HRS
8	COST OF TENDER DOCUMENTS	LKR 5000/- (non refundable / non transferable) in DD drawn in favour of Lanka IOC PLC payable at Colombo.
9	VALIDITY OF TENDER	04 (FOUR) Months from date of tender opening
10	NUMBER OF PARTIES TO BE SELECTED	Maximum of THREE(3) parties LIOC reserves the right to increase or decrease the number of parties to be empanelled at its discretion and none of the bidders shall have any claim whatsoever in such cases.
11	CONTRACT PERIOD	12 months from the date of acceptance of the tender by and extendable by further 12 months based on mutual consent
12	WORK COMPLETION TIME	As per the details given in the call up POs
13	TENDER SUBMISION	SR. VICE PRESIDENT (ENGG & ADMIN), LANKA IOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01, SRI LANKA

     

 

Sealed tenders in two bid system (a) Technical bid with commercial terms and (b) Price Bid are invited from reputed, established and financially sound parties for RATE CONTRACT FOR DEVELOPMENT OF 30 NOS ROOF TOP CAPTIVE (PHOTOVOLTAIC) SOLAR POWER PLANTS AT LIOC PETROL STATIONS ACROSS THE ISLAND. Parties, meeting the following qualifying parameters as per details mentioned below, only need apply:

 

 

 

 

 

 

 

 

 

 

 

 

QUALIFYING  PARAMETERS :

 

Parties who satisfy the following qualification parameters as per the details given below only need apply.

SL	QUALIFYING PARAMETERS
I.	Average Annual Financial turnover during last 3 financial years ending 31st Mar’ 2022 shall be at least LKR 40 Million. Note: a.    In absence of audited balance sheet for FY 2021-22, the bidder would be permitted to submit audited balance sheet for the 3 FY i.e. 2018-19, 2019-20 and 2020-21. b.    In case the turnover for any of the above years is not furnished then, the turnover shall be taken as ZERO while computing average turnover.
II.	Similar works: Value of similar works in single order shall be not less than LKR 105 Million in any of the last 5 years ending 31/ 05/ 2022.
III.	Availability of Company/Business Registration certificate.
IV.	Availability of vendor’s registration under the Sustainable Energy Authority Sri Lanka at least for the last 5 Years for sustainable energy projects.
V	Availability of approvals from Sustainable Energy Authority Sri Lanka for each & every components of Solar PV Systems which vendor is supposed to utilized in this project.

 

Definition of Similar works:

 

Design, Fabrication, Supply, Installation, Commissioning of roof top captive (photovoltaic) solar power plants including all necessary accessories, obtaining CEB / LECO approvals including providing of grid connections with energy meters and maintenance of the Solar PV Systems and Vendor should have completed 1 Mw Solar PV Project (Single Project) within last 5 Years period.

 

Note:

 

1. Proof of works completed as per qualifying parameters mentioned above shall be supported by copies of work orders, final bill copies/ work completion certificates, etc indicating date of work order, date of completion of works and value of works completed etc.

 

1. In case of works taken up prior to the qualifying period (3 years ending 31/05/2022) are completed during the qualifying period then, the cost of works completed in the qualifying period shall be reckoned for the purpose of qualification. Proof of turn over shall be supported by copies of audited Profit and Loss account statements & balance sheet indicating therein Professional receipts.

 

TENDER FEE:

 

Tender documents (non transferable) can be obtained from Engineering department, Lanka IOC PLC, 20^th floor, West Tower, Echelon Square, Colombo, Sri Lanka by way of a request letter together with tender fee for LKR 5,000/- by way of Demand Draft drawn in favour of LANKA IOC PLC payable at COLOMBO.

 

LIOC shall not be responsible for any Postal / Courier delays if document is sought by post.

The tender documents can also be downloaded from our web site tenders.lankaioc.com during the sale period of tender. In such case, the tenderers must ensure that all the documents are downloaded and the responsibility of the same shall vest with the individual tenderer.  Before downloading the tender documents from the website, the tenderer should register in the website by giving the correct name of the firm, address and all details as required.  It shall be the responsibility of the tenderer to ensure that they register with the web site well in advance and download the documents before due date and time of close of sale.  In case, the name and address in which the tenderers have registered at the website does not match with the name and address of in which they have quoted, their tender shall be rejected outright.

 

The tender documents downloaded are not transferable and can be used only by the registered tenderer who has downloaded the documents.  Hence any tender submitted by the tenderers who have neither bought the tender nor downloaded the same shall be rejected outright. In case, the tenders are downloaded, the tenderers are NOT required to submit the Tender Fee of LKR 5,000/- along with the Technical Bid documents.

 

Tenders marked “Technical Bid with Commercial Terms without Price” shall be opened on due date and time mentioned in presence of Bidders at the above mentioned address.  Lanka IOC PLC reserves the right to accept / reject any or all tenders without assigning any reason whatsoever.

 

Tenders received after the due date and time shall be rejected outright.

 

PERIOD OF CONTRACT:

 

12 (TWELVE) months from the date of acceptance of the tender by LIOC and extendable by further 12 months based on mutual consent

 

VALIDITY OF TENDER:

 

04 (FOUR) months from the date of opening of the tender.

 

PROCEDURE FOR SELECTION OF CONTRACTOR:

           

1. Submission of Documents towards qualifying parameters:- Tenderer will be required to fill in and enclose documents in support of qualifying parameters together with relevant documents as given in the Statement of Credentials sheet attached. OFFER OF THOSE TENDERERS NOT ENCLOSING ALL RELEVANT DOCUMENTS TOWARDS QUALIFYING PARAMETERS ARE LIABLE FOR REJECTION

 

1. Verification of Original Documents:- Tenderers are required to report on the specified dates mentioned in the tender along with all original documents, copies of which have been submitted  with the Technical Bid towards qualification. No separate communication will be issued to tenderers in this regard. Tenderers who do not report for verification of original documents on date mentioned shall not be considered.

 

1. Technical Qualification:- Tenderer will be considered as technically qualified based on meeting qualifying parameters and after verification of original documents towards the same as stipulated above. In the event, document submitted by the tenderer is found to be forged or incorrect, such tenderer shall be rejected and bid bond submitted shall be forfeited immediately. Such tenderer is also liable to be put on Holiday List by IOC. Parties who have carried out the work on sub contract basis shall not be eligible to participating in the tender.

 

1. Price Bid Opening & Finalization of parties: Tenderers are required to quote fixed pricess in the rates column given in the Price Schedule. Price Bid of technically qualified parties only shall be opened, after prior intimation to successful tenderers qualified in the Technical Bid.  Status of tenderers shall be arrived at based on the price quoted by individual tenderers and arranged from lowest bidder to highest bidder. In case of identical rates received, parties having higher annual average turnover in the last 3 financial years worked out to three decimal places shall get precedence.

 

The lowest acceptable rate with or without negotiation & accepted by IOC shall be offered to the required no. of parties in the ascending order of prices received to match the lowest acceptable rates. On getting willingness from the parties to match the lowest rate as above, order shall be placed on the required no. of parties with preference being given to the parties in ascending order of their original quotation.

 

The contract shall be finalized with maximum of THREE (03) parties.

 

With reference to the original quotes, the L-1 vendor shall be considered for award of 50% of the estimated value of works and other 2 vendors shall be eligible for award of 30% & 20% of the estimated value of works respectively. However, Lanka IOC at its sole discretion reserves the right to increase or decrease the value of works/ no. of Contractors etc. Any contractors shall not have any claim whatsoever regarding the same.

 

LIOC reserves the rights to negotiate with the tenderer. The tenderer shall confirm the negotiation within the stipulated time. If the tenderer fails to comply, LIOC reserves the right to reject their tender at sole discretion.

 

 

Canvassing of information or submission of forged or false documents / information by any Tenderer shall make their offer invalid. In addition, action shall also be taken by Lanka IOC PLC for forfeiture of bid bond as well as putting the Tenderer on Holiday list.

 

Tenders should reach ENGINEERING DEPARTMENT, LANKA LIOC PLC, LEVEL 20, WEST TOWER, WORLD TRADE CENTRE, ECHELON SQUARE, COLOMBO – 01 (SRI LANKA) before due date and time mentioned above.

 

 

Sr. VICE PRESIDENT (ENGG & ADMIN)